The First Week Checklist: What Every New Hire Really Needs
Set the tone for success with this simple, people-focused onboarding plan
The first week on the job can feel like a whirlwind — for your new hire and for you. But when done right, it’s one of the most powerful tools you have for setting the tone, building trust, and helping someone hit the ground running.
At Drive Culture, we believe onboarding doesn’t need to be complicated — just intentional. This checklist keeps it simple, so you can create a consistent and confident experience every time you welcome someone new to the team.
Your First Week Onboarding Checklist
1. Welcome and Workspace Setup
Send a friendly pre-start email with what to expect on day one
Make sure their desk/laptop/tools are ready to go
Add a personal welcome note or small gift — this goes a long way
2. Meet the Team
Schedule time for introductions to key team members
Organise a casual coffee, team lunch, or one-on-one chats
Share the team structure and how everyone works together
3. Company Overview
Walk through your company’s story, values, and vision
Explain how their role contributes to the bigger picture
Share your ‘way of working’ — expectations, communication norms, and meeting rhythms
4. Role Clarity
Talk through their position description and immediate priorities
Discuss how performance is reviewed and supported
Clarify who they report to and who they can go to for help
5. Systems & Tools
Set up access to email, folders, software, project tools, etc.
Provide any login details, cheat sheets or “how to” guides
Offer a short walkthrough of core systems they’ll be using
6. Policies and Processes
Share key policies like health & safety, leave, IT use, and communication
Don’t throw them a whole handbook — break it up and explain what’s most important now
Be available for questions and make things approachable
7. End-of-Week Check-In
Set up a 20–30 min chat at the end of the first week
Ask: “What’s been helpful?” “Anything missing?” “What’s still unclear?”
This builds trust and gives you insight into how your onboarding can improve
Final Thoughts
You don’t need a fancy system or a full HR department to give someone a great start. Just a bit of structure, a warm welcome, and a focus on connection can make all the difference.
Want a printable version of this checklist to use with your team? Stay tuned — it’s coming soon to our Resources section.
Want more onboarding support?
Download our Ultimate Onboarding Guide.